Top 5 Email Etiquette Tips

It has been several years since email unofficially surpassed all previous forms of communication. Yet our levels of professionalism and manners when communicating via email seem to be on the decline. Perhaps this can be attributed to the popularity of texting where short and quick rules or to the rise of twitter where discussions are limited to 140 characters.
However, I think it's high time we see a return of etiquette in the written conversations we conduct through email. While short and to the point emails will always have their place, let's remember these view basic rules for all of those other times.
- Always read your emails out loud before sending to insure that you are conveying the proper message and tone of voice. It's easy for misinterpretations to occur when you can not hear the senders inflections and tone of voice, so the responsibility to lessen that possibility falls on the sender.
- Use correct grammar and complete sentences. Avoid over-punctuation, typos and excessive abbreviations. In other words, remember that an email is the equivalent of a digital letter and not a text message.
- Never, ever type in all caps. This is the online version of shouting. If you feel the content of your email truly requires shouting, consider walking away to cool down for a few minutes before sending.
- Refrain from using flashy or busy backgrounds or distracting fonts or type colors. Make sure that the format of your email is not in competition with its content so that it is easy to read and understand.
- Do not forward funny emails, chain letters or similiar emails unless your contacts have specifically let you know that it is okay. Otherwise, you are guilty of spamming your family, friends and acquaintances, which is even worse than that spam you get from some foreign bank owner offering you a once-in-a-lifetime at millions.
See you on the manners side!
For more tips on etiquette and business success, please check out my eBook, Global Mind, Graceful Self: Letting Etiquette Lead Business Women To Success.



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